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Creating a Project in MUSICA

!!! warning "Only create a new project if you are a project manager". Please only create one project per group and invite your team members.

Creating a New Project

Logging into the Projects Page

Prerequisites

Make sure that

  • you have successfully created an account fist and
  • and that you are connected to your university's internal network (e.g. using a VPN)

The projects website is only reachable in allowed networks. For more details see Login - VPN

Navigate to our new projects page.

If you linked your ASC Login to your University's login, click 'Login via ACOnet Federation' and log in using your organization's credentials. Otherwise use 'Login with Local ASC Account'.

Requesting a New Project

Click the 'create project' button in the upper right corner.

Select the appropriate project type as listed below.

Provide a project title (it does not need to match any official title).

The 'Parent Project' field should remain at default unless:

  • You are initiating a new parent project for a new collaboration or a large project with multiple sub-parts → select 'create new parent project'.
  • You are part of an existing parent project → select from the dropdown list.

The Institute, subunit, or department for where the project is conducted is set automatically.

Remove the check for Publish if you do not want the project to show up in the list on our website. Only project title and manager name and affiliation are listed.

Indicate whether the project involves Personal Data in accordance with GDPR.

Click 'Create'.

Project Types

Test: For short-term test runs, with a limit of 90 days and 2,000 tokens. Not billed or accounted.

Note

Only one active test project per project manager is possible.

Funded: Projects from organizations which have free access to VSC resources, if they are funded by agencies such as FWF, FFG, ERC, or federal states.

Internal: Projects funded through internal budgets, requiring peer review.

External: Projects from organizations without free VSC access, categorized as:

  • External-Scientific: For scientific research with reduced core-hour rates.
  • External-Commercial: For applied research or commercial purposes.

Application: Projects applying for funding, which reserve VSC resources in advance.

Private: Projects involving privately purchased hardware integrated into ASC systems.

Adding Project Details

Following the project creation, you will receive a unique project ID and a dedicated project page.

Your affiliation and role as the project manager will be automatically assigned.

You will receive an email outlining the next steps.

Selecting a Resource Pool

On the project page, select request resources:

  • ASC: There is currently only one option, ASC, which will cover our own clusters (currently MUSICA; VSC-5 and VSC-4 will be added at a later point)

Choose the desired option and click OK, then input the required details:

  • Enter a short description of the project.
  • List the software to be utilized.
  • Set the default computing site.
  • Set the hardware type you expect to mainly use.
  • Describe the anticipated number of nodes, cores and/or GPUs (for feasibility assessment).
  • For funded projects, add the funding agency, date the grant is ending and if available a link to the project database of the funding body.
  • At the bottom, enter the needed amount of tokens (see description below) and the intended duration (in days).

Click 'send request' to go to the storage step.

The storage resources can normally be left at default values, unless specific values are already known to be needed.

Resource Types

Token Budget: Estimated amount of computational resources required. Extendable during the project. This covers core-h, GPU-h and memory.

token estimator

At the top of the details page, there is a button called 'show token estimator.
With that, you can enter some expected job types and het an estimate of the required tokens.
With 'use as token budget' it gets directly entered into the token request.

Project End: Duration of the project in days from the start date. Extendible even post-expiration. Default is 366 days; test projects are limited to 90 days.

$DATA Files: Number of files in the DATA storage volume. Default is 10 million, but it can be extended.

$DATA Size: Size of the DATA storage volume in GB. Default is 10TB at your main site and 100GB at the two other sites, extendible.

$SCRATCH Size: Size of the fast SCRATCH storage volume in GB. Default is 5TB at your main site and 500GB at the two other sites, extendible.

Uploading Required Files

If applicable, upload the necessary documents in the Files tab:

  • Project description (2-4 pages). [every project type except test and private]
  • Proof of funding for funded projects.
  • Reviewer list (minimum of 3) for internal projects.
  • Quota or contract for core hours for external projects.
  • GDPR data handling contract if Personal Data is involved.

You will receive a confirmation email for each uploaded file.

Review Process

Once all required files are uploaded (or if no files are needed), click request review in the Overview tab to request a technical review.

Technical Approval

The ASC team will review the project to ensure feasibility and resolve any administrative or technical issues.

The necessary file directories for the project will be created automatically.

Peer Review (Internal Projects Only)

Internal projects will be sent to the listed reviewers.

Feedback from reviewers will be incorporated into the project evaluation.

Steering Committee (SC) Review

Projects of types funded, internal (post-peer review), external, and application will be reviewed by the SC.

Test and private projects are only subject to technical review.

You will receive an email notification once the project is approved.

Adding Users

New User Management

In contrast to the existing system, users are now independent of the projects and only one user exists per real person. One user can belong to several projects.

In the "Users & Groups" tab, type the username, e-mail or name to find a user. Click on the desired result and the user will show up under 'Member Invites'.

New users

If the desired user cannot be found, you can just enter the email address to create an invite. You have to enter first and last name before submitting.

As soon as you have found all desired users, click 'submit' to invite them to your project.

Existing users are then directly added and only receive a notification. Non-existing users will receive an e-mail with an invite link to the specified e-mail address.

Usernames

Currently usernames are generated automatically and cannot be chosen or changed.

Each user has their own management page at 'user info' on the left side. Clicking there will show a page with all your relevant user information, including the user specific storage resources:

$HOME Files: Number of files in the HOME storage volume. Default is 1 million, extendable.

$HOME Size: Size of the HOME storage volume in GB. Default is 50GB at your main site and 10GB at the two other sites. All are non extendable.

Users may now use the resources of the project.

For further assistance, please contact us via the supportpage.